A proposal for how aiChemist would partner with your team to make everything wildly efficient — without adding a single new tool, without changing how you approve, and without a sweeping audit. We narrow before we broaden, and we'd like your input on where to start.
The engagement holds two of your operations as in-scope; everything we propose serves these.
IG @helenleland (~855K) · TikTok @helenleland (46K) · ShopMy curator storefront · AI wellness chatbot · brand-deal pipeline. The creator hub is your funnel and your community.
$129 10-Day Reset cohort on Kajabi (courses.sessionsbyhelen.com) · founding-member tier · IG Broadcast Channel as accountability surface · 12 videos / 10 days · $17 Micro-Routine Flash Cards order-bump.
The frame we work from: Notion = state and truth. Slack = action surface. Claude = the bridge between them.
Karina triages inbound pitches → SMC drafts brief → Helen approves → SMC posts → John invoices. Faith vets wellness-brand fit along the way. The agent removes friction before the approval reaches you — your decisions stay yours.
Brand-deal triage is the workflow that touches the most team members of anything in your operation. Inbound pitch volume at 855K-creator scale is structurally high; automation here compounds. The hours-saved metric is named and measurable — approval turnaround, drafts per week, founder time per approval. And — this is the part that matters — you don't change a single thing about how you approve. We remove the friction before the approval reaches you.
#brand-deals intake — one channel, structured triage cards, one-click approve / decline / route-to-FaithSessions runs on Kajabi (theme ID 2164221153, Stripe + Wistia + Sentry stack — we checked). We've shipped on Kajabi repeatedly, and the patterns transfer directly to Sessions. The reference work:
Ask ZuZu chat agent embedded in Kajabi courses · RAG content filtering by user tier · access-aware messaging · 103-product mapping inventory across the catalog · Supabase analytics views.
Kajabi proxy chat-history extraction · lead intelligence reports from inbound · branded visual briefing artifacts from lead data.
Kajabi template customizations + AI features embedded in the course experience.
Brand-deal triage is what we'd propose by default. But if your 90-day priority is somewhere else, the right Day-1 wedge moves. The path of least resistance changes with the goal.
These are real candidates, ranked by what the math says about your team. We want your reaction on the call before committing.
| Wedge | Why it matters | Activates when |
|---|---|---|
| Sessions cohort ops on Kajabi | Engagement tracking · drop-off recovery · IG Broadcast cross-sequencing · founding-member upsell paths | Q1 = Sessions growth, or after Day-1 ships |
| Brand-approval routing — your time, codified | Approval agent trained on Helen's prior decisions. Auto-clear 70–80% routine, escalate edge cases only. Hours saved is your own time. | Q1 = founder time, or after Day-1 ships |
| Two-SMC coordination state in Slack | Briana + Pia split logic · shared cadence state (posted, queued, conflicts, stale) | Q2 surfaces posting-cadence friction |
| Notion-anchored AI SOP library | Plug your brand-voice + SOPs directly into Claude Projects so the team drafts in your voice by default | Q4 confirms Notion is (or can be) the brand SoT |
| Wedge | Why it matters | Activates when |
|---|---|---|
| Content-reuse engine | Long-form (Sessions curriculum, voice memos, podcast) → 5–10× derivative short-form per source. Hope's editing capacity multiplied. | Day-1 ships AND content production becomes throughput bottleneck |
| Inbound brand-pitch voice/text agent | Single-click reply surface on pitch-intake — reply rates jump because intent is still fresh | Day-1 ships AND inbound volume justifies a CTA-surface agent |
| Sessions Kajabi + IG Broadcast cross-sequencing | Kajabi webhook triggers IG Broadcast cadence · opt-in synchronizes both channels | Sessions wedge activates AND email orchestration becomes the gap |
| Affiliate (ShopMy) + Sessions revenue forecasting | One source of truth across ShopMy commissions + Sessions enrollments + brand-deal accrual | Phase 2 ships AND multi-source revenue visibility becomes the ask |
| DM triage at 855K-creator scale | Triage rules + Helen-escalation criteria for the most underbuilt inbound channel at your scale | Q2 surfaces DM as friction, or explicit ask |
The chosen Day-1 wedge, scoped concretely with a one-page workflow map by end of next week.
Defined in the scope doc · measured weekly · pilot exit criteria written in advance, not after.
Week 1: map · Week 2: build · Week 3: shadow-pilot, then live. Phase 2 selection at Week 4 based on the data.
Weekly 30-min sync, async Slack between. The cadence is yours — we adapt.
A short companion form mirrors the 7 questions we'll work through together. Your answers re-rank everything in this briefing — they shape the Day-1 wedge, the metric, and the cadence. Capture them in your own words whenever it's easiest.
Open the input form →That's the same posture we'd take with your operation. Not a transformation. Momentum with realistic habits — applied to how your team works.